TERMS & CONDITIONS
KUKL RENTAL ehf
kt. 540802-2110 | kukl.is

1. GENERAL

1.1 These Terms & Conditions (“the Conditions”) govern all transactions between Kukl ehf
(“the Company”) and the customer (“the Customer”), including the hire or sale of equipment
and the provision of services.

1.2 Definitions:
• The Company: Kukl ehf, named in the relevant hire form or sales invoice.
• The Customer: The individual or company entering into an agreement with the
Company.
• Equipment: This includes Expendable Equipment (e.g., gelatine, filters), Non-
Durable Equipment (e.g., lenses), and Durable Equipment (e.g., camera bodies,
tripods), or any replacement equipment.
• Hire Period: The period starting on the agreed date or when equipment is made
available, and ending on the date of return in proper condition.
• Hire Charge: The total charge for renting the equipment, calculated based on the
rate specified in the hire form.

1.3 These Conditions constitute the entire agreement between the Company and the
Customer and override any other terms unless expressly agreed in writing.

2. DELIVERY AND RISK

2.1 Delivery: Delivery is either collection by the Customer at the Company’s premises or, if
agreed, dispatch to the Customer’s specified address. The Customer is responsible for
delivery costs.

2.2 Risk Transfer: Risk in the equipment passes to the Customer upon delivery and remains
with the Customer until the equipment is returned to the Company and inspected. The
Customer is liable for all loss or damage during this period, regardless of cause.

2.3 Delays: Time is not of the essence in the delivery of equipment. The Company is not
liable for any loss arising from delays in delivery.

2.4 Damage reporting during hire: Any damage, loss, or malfunction occurring during the
Hire Period must be reported to the Company in writing within 24 hours of discovery. Failure
to report within this timeframe may result in the Customer bearing full liability for any additional
damage arising from continued use of the equipment.

3. ACCEPTANCE

3.1 Handover checklist: At the time of collection and return, the Customer must sign a
handover checklist confirming the condition and completeness of the equipment. This
document serves as the definitive record of the equipment’s condition at each point in time.
The Company’s digital signing system (as referenced in the hire form) constitutes a valid and
binding signature.

3.2 Acceptance on collection: The Customer is deemed to have accepted the equipment
in the condition recorded on the handover checklist at collection. Any defects not noted on the
kukl.is | Reykjavík, Iceland
KUKL RENTAL ehf — Terms & Conditions kt. 540802-2110
checklist and not reported in writing within three (3) working days of delivery will be deemed
to have occurred during the Hire Period and will be the Customer’s responsibility.

3.3 Acceptance on return: Upon return, the Company will inspect the equipment against
the outgoing handover checklist. Any damage, loss, or missing items identified at this stage
that were not recorded at collection are the Customer’s responsibility. The Customer will be
notified of any charges within five (5) working days of return.

4. INSURANCE & WARRANTY

Basic insurance is included in the rental price for standard use. The Customer remains
responsible for all deductibles, any costs arising from special or high-risk operations,
and any use outside the scope of these Conditions.

WHAT KUKL COVERS
4.2 Included insurance: Basic insurance is included in the rental price for standard use of
equipment and vehicles under normal operating conditions. This does not extend to special
operations, negligent use, or use outside the scope agreed in the hire form.

4.5 Vehicle coverage: Insurance for rented vehicles includes third-party liability and collision
damage waiver (CDW).

WHAT THE CUSTOMER IS RESPONSIBLE FOR
4.1 Own insurance obligation: The Customer must hold their own insurance covering the
full replacement value of all rented equipment and vehicles against theft and damage. The
Company’s included insurance (4.2) does not replace this obligation — it operates alongside
it for standard use only. For special operations (see 4.6–4.7), separate insurance is
mandatory.

4.3 Refusal to insure: If the Customer does not provide adequate insurance, the Company
may refuse to release the equipment. The Hire Period will still commence as scheduled.

4.4 Deductible — equipment (own risk): The Customer’s deductible is 15% of the total
claim, with a minimum of ISK 150,000, provided all safety precautions are followed.
4.5 Deductible — vehicles (own risk): Vehicle deductible is ISK 190,000. Only licensed
drivers employed by the Customer may operate rented vehicles.

4.5.1 Administrative fee (Þjónustugjald): An administrative fee of ISK 2,500 is
added to the invoice if: (a) the vehicle is returned with less than a full tank of fuel; or (b)
any parking fines, traffic violations, or toll charges are incurred during the Hire Period.
This covers the Company’s cost of refuelling or processing the charges on the
Customer’s behalf.
SPECIAL & HIGH-RISK OPERATIONS — CUSTOMER BEARS FULL LIABILITY (4.6–4.7)
The following operations are not covered by the standard insurance. The Customer must notify
the Company in advance and arrange separate insurance in each case:
• Drone flights (4.6): 3 days’ notice required. Minimum deductible ISK 500,000.
Insurance is void if wind speeds exceed 8 m/s.
• Underwater and hazardous operations (4.6): Special insurance is mandatory.
Failure to notify the Company results in full liability for the Customer.
• International shipments (4.7): Equipment cannot leave Iceland without prior notice
and special insurance. Without these arrangements, the Customer assumes full
liability.

THEFT OF EQUIPMENT DURING THE HIRE PERIOD (4.8)

As risk transfers to the Customer upon delivery (Section 2.2), the Customer is fully liable for
any theft of equipment during the Hire Period. In the event of theft, the following procedure
applies:
• Report to police: The Customer must file a police report immediately and notify the
Company within 24 hours of discovering the theft.
• Police report required: A copy of the official police report must be provided to the
Company. Without this, the Customer assumes full replacement cost with no
insurance offset.
• Deductible applies: The Customer’s standard deductible of 15% of the replacement
value applies (minimum ISK 150,000), in accordance with Section 4.4, provided the
equipment was properly secured and all reasonable precautions were taken.
• Full liability for negligence: If theft occurs due to negligence — including but not
limited to leaving equipment unattended in an unlocked vehicle, an unsecured
location, or without adequate supervision — the Customer bears full replacement
cost regardless of insurance.
• Replacement: The Company reserves the right to invoice the Customer for the full
replacement value of stolen equipment immediately, without waiting for insurance
settlement.

5. CONDITION AND SUITABILITY

5.1 Descriptions: All descriptions and performance figures are approximate and do not form
part of the contract. The Customer must ensure that the equipment is suitable for the intended
use.
5.2 Condition on Delivery: The Customer accepts the equipment as-is upon delivery and
must inspect it for completeness and functionality.

6. PRICES

6.1 Price Changes: Prices are subject to change without notice.

6.2 Payment: For hire contracts, the Hire Charge must be paid in full at the commencement
of the Hire Period. The charge continues until the equipment is returned in acceptable
condition.

6.3 Expendable Equipment: Payment for expendable equipment must be made upfront.
The Company will refund unused and undamaged items returned by the end of the Hire
Period.

6.4 Late Payments: Interest on overdue amounts will be charged at 5% above the base rate
of íslandsbanki.

7. LIABILITY

7.1 Customer Responsibility: The Customer is responsible for all losses and liabilities
arising from the use of the equipment, including those resulting from negligence or non-
delivery.

7.2 Limitation of Liability: The Company will not be liable for indirect or consequential loss,
including loss of profit or business interruption.

7.3 Personnel: If the Company provides personnel, they are deemed to be servants of the
Customer. The Company is not liable for their actions or any resulting damage.

8. CUSTOMER’S OBLIGATIONS

8.1 Use of Equipment: The Customer must ensure that equipment is handled properly by
qualified personnel and maintained in good condition during the Hire Period.

8.2 Prohibited Actions and Subcontracting: The Customer may not sell, lease, assign, or
mortgage the equipment without the Company’s prior written consent. The equipment cannot
be used in abnormal or hazardous locations without prior permission. Where the Customer
engages subcontractors, crew members, or third parties who use the equipment during the
Hire Period, the Customer remains solely liable for any loss, damage, or theft caused by those
parties as if it had occurred directly.

8.3 Loss or Damage: If equipment is lost, stolen, or damaged, the Customer must
compensate the Company for the full replacement or repair costs, subject to the deductible
provisions in Section 4.4.

8.4 Inspection: The Company reserves the right to inspect the equipment at any time during
the Hire Period.

9. TERMINATION

9.1 Grounds for Termination: The Company may terminate the contract immediately if the
Customer fails to pay on time, breaches the contract, becomes insolvent, or prejudices the
Company’s rights.

9.2 Recovery of Equipment: Upon termination, the Company may enter the Customer’s
premises to recover the equipment.

9.3 Compensation and Payment Deadline: The Customer will compensate the Company
for any losses, including lost rental income, caused by the breach of these Conditions. All
compensation amounts are due within fourteen (14) days of the Company’s written notification
of the claim. Amounts unpaid after this date are subject to interest at 5% above the base rate
of íslandsbanki in accordance with Section 6.4.

10. FORCE MAJEURE

The Company is not liable for any loss or damage resulting from circumstances beyond its
control, including but not limited to natural disasters, strikes, or civil unrest.
11. WAIVER
No delay or indulgence by the Company in enforcing the terms of this contract shall constitute
a waiver of any rights.

11. PERSONAL CONTRACTS

This hire contract is personal to the Customer and may not be assigned to any other person
or entity.

12. INTERPRETATION

Headings are for ease of reference only and do not affect the interpretation of these
Conditions.

13. JURISDICTION

In the event of a dispute, both parties agree to negotiate in good faith. If no resolution is
reached, the dispute may be brought before the Reykjavík District Court.